A few of the popular ways to communicate for business meetings and presentations are text-conferencing, video-conferencing, audio-conferencing and slideshows. There are advantages and disadvantages to each of these methods of presenting business ideas and communicating thoughts.
Business executives need to be organized and in-charge when they are conducting a business presentation meeting. There should always be a set agenda for what will occur, so that no one in the meeting will be confused about the subject matter or what is currently being discussed. The information that is being given must be clear and concise. It is always a good idea for the presenter to give a hard copy of their presentation to each member at the meeting. This way, if someone does not understand something, they can make notes and bring it up at the end of the presentation. These presentations should always end with a question and answer session. The final form of communication is speaking, asking questions and getting answers.
Audio and visual aids are very often used in these presentations because as the saying goes, "a picture speaks a thousand words". However, using visual aids means that the presenter will need to explain what the photograph or picture means in relation to their topic. Without a clearly spoken explanation, visual and audio aids can be misinterpreted. Sometimes the visual aids that are used are irrelevant, flowery or do not depict the idea the presenter was trying to convey. It is vital that the presenter be very thorough in their research so that they will not give out false or inaccurate information.
The difficulty with some of the communication techniques used today lies in the skills of the user. Very often, a failed presentation would have been perfect if someone technologically trained had put it together. Without the proper knowledge of how to use all the different forms of technology, a business person could find them fail more often than succeed.
Communication has gotten easier and easier because of modern technology. Businesspeople can conduct meetings over a cell phone. Today, the risk of dropped calls has become almost obsolete. People fax information from their phones and all business people would benefit by investing in the latest computer equipment and technology so they can stay on top of things at all times. Before using any modern communication techniques, however, the smart business person will learn all they can and perfect its use so that they will be able to use it wisely and effectively.